Ultimate Prioritization Templates
One notion template to rule them all
This past week, I spent time reviewing my two prioritization templates ((Prioritizing Work and Prioritization Framework Template (RICE). Today, I’m sharing an revised version created in Notion. There isn’t anything wrong with the prior templates. Instead, my revision consolidates some thinking I’ve had about prioritization frameworks because it’s a problem we face so frequently.
The template is organized from basic to advanced. This is best read by opening the Notion template and reading along. Remember, advanced doesn’t necessarily = better.
1. Basic Prioritization Framework: Value vs Effort T-shirt Size
Easy to teach
Simple to use
Obtain priortized results quickly
Problematic if you have a large number of projects (more than 7) because multiple projects can land in the same category
Different to rank order using t-shirt sizing, requiring additional work or visualization in a 2x2
2a. Intermediate Prioritization Framework: RICE using Numbers
Numerical scoring makes rank ordering easy
Addition of Reach and Confidence can improve fidelity
Use of 5-point scale can result in always picking the middle
Estimating a numerical value for Reach can be difficult or time intensive
No place to record must-do/mandatory projects
2b. Intermediate Prioritization Framework: RICE with Ranked Problem Statements
Inclusion of problem statements can encourage brainstorming multiple solutions/projects
Ranking of problem statements reorients team to focus on solving issues versus creating solutions.
Project oriented organizations may lack the skills and maturity to define clear problem statements
Must do projects may not easily fit into any specific problem statement / area
3. Advanced Prioritization Framework: Mandatory vs. Optional Prioritization
Separates prioritization framework for mandatory (must-do) projects using hard commitment date and effort
After resources subtracted for mandatory projects, optional projects are considered
Combined view with ability to drill down
Requires learning two different prioritization frameworks
People can game the prioritization framework by pushing projects into mandatory category when such projects shouldn’t have a hard commitment date
Requires disciplene to implement correctly
Requires reader of combined view to understand different prioritzation methods and drill-down
Do you use a different prioritization framework? Perhaps you do something different or have had problems with a prioritization framework?